Beeing a leader or a coworker is a constant cooperation / balancing act with others
In my experience one of the more important areas to address is the balance between feeling and logic,
in my vocabulary Heart and Mind
Heart and Mind Management provides Assessment, Coaching, Training, Workshops supporting in management and organisation effectiveness
I have recorded spoken presentations on the following subjects and launched them, and also updated the homepage
Virtual Test and Optimisation 2024-01-15
Link to Development: Blog | Heart and Mind (heartandmindmanagement.com) /Virtual Test And Optimisation | Heartandmindmanagement | Västra Götalands Län
Virtual Test is about:
- allocation of resources to do more early simulation
- development of trust in simulation results
- applying true Systems Engineering including upfront analysis
- applying set-based engineering and develop knowledge
Virtual Optimisation is to find the optimal robust concept and includes the following steps:
- Design Of Experiment (DOE)
- Meta-Modelling
- Optimisation
- Robust Optimisation
- Uncertainty & Sensitivity Analysis
Design Of Experiment (DOE)
DoE is the starting point for Virtual Optimisation and a smart way to
map the design space
Meta Modeling
Mathematical Approximation of The Physical Model
- Advantages:
- Speed
- Improved Insight
- Optimisation
- Sensitivity Analysis
Optimisation
Single-Objective Optimisation:
- A Single Optimal Solution
Multi-Objective Optimisation:
- A set of Optimal Solutions (trade-offs among multiple objectives
Robust Optimisation
Optimal vs. Robust Solutions
- Minimize/Maximize Mean
- Minimize Standard Deviation
Uncertainty & Sensitivity Analysis
The task to create a complete strength curve (Taguchi method)
- Breaking strength 10 tests of breaking strength and then you
assume that the results are normally distributed and evaluate
- Slope strength 10 tests 3 levels of load, assume they are normally
distributed and evaluate
- Fatigue strength
1 Assume the amount of cycles is eternal and how big is
2 Guess on a value of load and start the test
3 If it is a failure, lower the load for next test. If it reaches
100000000 cycles the load is too low, rise it
make 30 tests and evaluate
Virtual Test and Optimisation
Problems to address
- Long design cycle time
- Too many costly physical
prototypes and testing
- High design cost considering narrow requirement tolerances
- Costly design loopbacks due to late design changes
- Poor product quality due to limited product knowledge leads to
sub-optimisation of specific characteristics
Benefits
- Reduced design cycle time and costly physical prototypes and testing
- Improved tolerance settings based on the output variability
- Reduced late design changes and improved product quality due to
systematic knowledge building
- Good balancing between all product characteristics
Visualisation and Communicationersion 2024-01-15
Link to Visualisation and Communicationersion:Blog | Heart and Mind (heartandmindmanagement.com)
Visualisation And Communication | Heartandmindmanagement | Västra Götalands Län
Communication General
Reference to Simon Sinek who created the model
When you communicate you need to think in the terms Why, How and What and you need to cover all the aspects. In different cultures you focus on Why, How and What in different orders.
Examples:
Swedes find knowing Why you do something the most motivating.
In Japan it is needed to know What has to be done , not to do something that is wrong. The Why is understood through speaking about the What.
All the aspects seem to be important wherever you go.
Communication General
The central thing around
Communication is to adapt
to the receiver
There is a saying in Sweden, we have two ears and one mouth for a reason — we need to listen more than we talk to make the communication work
There are a lot of meetings you can have Some of them are redundant
Evaluate what meeting suits your organisation in different contexts, what is the benefit and how much time does it take
One on One
This kind of meeting is usually between Manager/Coworker and if possible face to face since a lot of information is passed over not only by words
This meeting provides you with the opportunity to:
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Communicate
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Listen
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Respect
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Support
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Cooperate
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Serve as a sounding board
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Make decisions
Give the messag:I am available now.
Stand-up meetings
This is regarded as the most efficient meeting, not needing protocols since it is performed every day
It is efficient when everybody is in the same room, but is it possible considering Working from home or Global organisations?
My proposal is to run them digital (not ideal but probably good enough)
This meeting provides you with the opportunity to:
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Communicate
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Listen
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Respect
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Support
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Cooperate
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Serve as a sounding board
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Make decisions
Give the messag:I am available now.
Can be performed with two different points of focus.
Round robin
The individual in the center
(used a lot in line organisations)
The facilitator asks three questions to each person
1.What did you achieve yesterday?
2.What are you aiming to achieve today?
3.What blockers are you facing today?
Walking the board
The Task in the center
(used a lot in projects and in project portfolios)
1. Who owns this task?
2. What is the progress
3. What are the blockers?
Standup meetings is about:
- Frequent brief meetings instead of long meetings occasionally
- Daily visual communication through line organisation
- To “Quickly know”
- To plan together
- Plan, Do, Check and Act (PDCA) thinking on our daily activities
By daily visual communication we will….
- Create pace
- Create a pull system
- Be able to steer in a continuous manner
- Develop an information sharing culture
- Create focus on delivery
This meeting provides you with the opportunity to:
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Communicate
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Listen
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Respect
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Support
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Cooperate
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Serve as a sounding board
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Make decisions
Give the messag:I am available now.
The Walk around tour
Plan taking a tour around the workplace once a week, plan it so everybody knows you are coming and talk to all the Coworkers
1.What are you working with now
2.What went well last week
3.Things in need of improvement – ask for any suggestions
This meeting provides you with the opportunity to:
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Communicate
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Listen
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Respect
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Support
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Cooperate
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Serve as a sounding board
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Make decisions
Give the messag:I am available now.
Information meetings (Group meeting)
Information meetings can be prepared by writing the protocol beforehand
- Thereby you prepare what to say
- After the meeting the protocol needs to be updated according to what really
happened during the meeting (can be delegated and taken turns with )
- This means that the protocol can be ready quickly and without too much
effort
People work in different ways; some are talk focused and others take in information better by text and the written word
This meeting provides you with the opportunity to:
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Communicate
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Listen
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See foryourself
Engagement
In a meeting, one of the important things is to create engagement. To achieve dialogue and participation the following methods can be used:
1.Talk with a friend (beehive)
2.Talking stick. Anyone holding the item/stick can talk uninterrupted and the others have to listen
3. Reflect individually - pair up - all together. Start by reflecting individually -
pair up and put opinions on stickers - put stickers on the board. Group,
characterize, discuss the stickers and if needed vote
4. Reflecting teams. A steerd dialog model to achieve advice, tips and new
viewpoints from colleagues. Here members are trained to put open
questions.
5. World Café useful when you have large groups. Divide into smaller groups
rotating between stations. Each station consists of a table, a specific topic
to discuss and a discussion leader taking notes. When all the groups have
visited all the tables each leader summarizes the discussions for the entire
group.
6. 4 corners of the room. Let each of the corners of the room represent a
different options. Let members stand in the corner representing their
opinion. Discuss and listen.
Tips to make a good speech
Dedicate questions to the cards, the more important question the higher value card
- You start the speech with the Ace, King and Queen questions (the most
important questions)
- Then you launch a low value of question inviting the audience to come with
more important questions
- If you are not OK, you launch a higher card and you have the initiative back
or yet another low value question still asking the audience for questions. This
will trigger the audience to put a higher value of question giving you
a cooperation with them. If you are OK with the level of question you receive
you continue from there
Process Revue 2024-01-08
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If you have a valid process map bring it with you
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Consider where to meet in a meeting room or at the workplace (even if the meeting room is chosen a visit to the workplace is often valuable)
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Organise a workshop (ordering organisation, performing organisation, customers and all organisations depending on the process)
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Performing organisation describes how the process is performed
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(all steps to be taken and so on)
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How is the job ordered ? What information is needed to order the job?
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Does the map describe how actions need to be taken to perform the job? (usually the details are not in the map)
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Let the stakeholder describe how the result is used
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Show the process map and describe how it is intended
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Can the process be simplified?
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Is there a stakeholder to all of the work performed?
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Do you feel flow in the process
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Update the process map according to the changes that are agreed in the meeting
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Decide on the new and improved process map
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Implement the new way of working
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Document new and improved process
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Education to involved individuals
- When problems arise in a process
- When improvement suggestions are identified influencing the concerned process
- In the maintenance system for processes the review frequency needs to be
stipulated
- When you start a new leadeship (to show you listen, decide, cooperate
communicate and reflect)
When are Reviews performed
Product Development Lifecycel version 2024-01-29
Is the process of managing the entire lifecycle of a product from its initial concept and design through production, use, and eventual disposal. This approach involves the integration of people, processes, business systems, and information to facilitate the efficient management of a product throughout its life
What needs to be documented?
- Requirement and scope definition
- Concept creation and Feasibility studies
- Design and evaluation
- Prototyping
- Testing
- Production/Deployment
- Distribution and Launch
- Training and Sale Support
- Maintenance and Technical support
- Scrapping instructions
Everyone is working with the same product. Persons representing Design, Purchasing, Manufacturing, Sale, Support and many more work with the product.
A readable documentation of the product for everyone is essential.
Different organisational functions have different ways to look at the product (Function ore Parts). This causes miss communication in the organisation
Effective Product Lifecycle Management can lead to improved efficiency, cost reduction, faster time-to-market, and better collaboration among differen
teams involved in the product development process
Everyone is depending on everyone else
So try to make the communication as easy as possible
But why not go a step further and let everyone work in the same system.
Planned are 4 workshops during Mars 2024
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No cost for participating
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No limit in numbers attending the meetings
Diverstity and development of the working groups
12/02 2024
10.00-10.30
17.00-17.30
Development plan for each person
19/02 2024
10.00-10.30
17.00-17.30